Healthcare Management ServicesTM
Web Site Privacy Policy


Overview


Privacy is important to Healthcare Management Services (hereinafter referred to as "HMS"), and our policy is to protect the privacy and confidentiality of our customers and those individuals whose health care information may be identified within the transaction data services supplied by HMS to our customers. This Privacy Policy describes what information HMS collects and how that information is protected and used.

HMS operates under the following set of strict privacy principles:

bulletThe only information HMS obtains about an individual visitor to its Web Site is information supplied voluntarily by that visitor.
bulletInformation supplied by a visitor that could be used to identify or contact that visitor, such as name, e-mail address or other similar information ("Personal Information"), will not be disclosed to anyone unless the visitor indicates that HMS may do so.
bulletHMS may share statistical information about its visitors as a group, such as usage habits, demographics and similar information that cannot be used to identify or contact visitors ("Aggregate Information"), with any partner of HMS. However, HMS will not share Personal Information about a visitor at any time without the visitor's permission.
bulletPersonal Information about an individual contained within e-mail transactions, reports and other summaries derived from e-mail transactions, or within administrative information necessary to conduct e-mail transactions, that can be used to identify or contact that individual will be protected by HMS as "Individually Identifiable Health Information" in accordance with the requirements and definitions of the Health Insurance Portability and Accountability Act (HIPAA) of 1996 (Public Law 104-191) and any implementing regulations.
bulletHMS will also observe all other state and federal laws relating to transmission, storage, and access to medical records and other health care data.
 

The following describes our information gathering and dissemination practices for this Web Site:

Disclosure of Personal Information
Except as set forth herein, HMS will not disclose to unaffiliated companies any Personal Information about our visitors and customers. Any Personal Information provided to entities affiliated with HMS will be treated in accordance with the terms of this Privacy Policy.

Except as set forth herein, HMS will not disclose to unaffiliated companies any Personal Information contained within payment processing or e-mail transactions. Any Personal Information provided to entities affiliated with HMS will be treated in accordance with the terms of this Privacy Policy.

HMS will consider, and may release, Personal Information to third parties to comply with law or to protect the rights, property or safety of HMS and our customers.

HMS may provide to third parties Aggregate Information that does not allow the individuals to be identified or contacted.

E-mail
The HMS Site contains forms on portions of the Web site for visitors to send information through e-mail. This e-mail process includes the collection of contact information such as visitor name and e-mail address.

IP Addresses
An IP address is a number assigned to your computer for accessing the Internet. All computer identification on the Internet is conducted with IP addresses, which allow computers and servers to recognize and communicate with each other. HMS collects IP addresses in order to conduct system administration, report aggregate information to sponsors and advertisers, and to conduct site analysis. If a visitor requests pages from the HMS Web Site, the HMS servers enter the visitor's IP address into a log. To maintain visitor anonymity, HMS does not associate IP addresses with records containing Personal Information. However, HMS will use IP addresses to identify any visitors who refuse to comply with HMS terms of service, and to identify visitors who threaten our service, site, or customers.

External Links
In order to provide visitors with greater value, HMS may provide links to various third party web sites. However, even if a third-party affiliation exists between HMS and that destination site, HMS EXERCISES NO AUTHORITY OVER LINKED SITES, EACH OF WHICH MAINTAINS INDEPENDENT PRIVACY AND DATA COLLECTION POLICIES AND PROCEDURES. HMS ASSUMES NO RESPONSIBILITY OR LIABILITY FOR THESE INDEPENDENT METHODS OR ACTIONS AND IS NOT RESPONSIBLE FOR THE INDEPENDENT POLICIES OR PROCEDURES OF DESTINATION SITES. SIMILARLY, HMS CANNOT TAKE RESPONSIBILITY FOR THE PRIVACY INITIATIVES OR THE CONTENT OF SUCH WEB SITES. THESE DESTINATION LINKS ARE PROVIDED ONLY FOR YOUR CONVENIENCE, AND AS SUCH, YOU ACCESS THEM AT YOUR OWN RISK. However, HMS wishes to protect the integrity of the HMS Web Site and its destination links, so any comments pertaining to the HMS Web Site or any sites accessed through HMS links are greatly appreciated.

Security
HMS combines industry-standard technical safeguards with employee policies to help prevent the loss, misuse or alteration of Personal Information under our control. Only authorized HMS employees, agents or independent contractors are permitted to access your Personal Information, and all such employees, agents and independent contractors must agree in writing to abide by HMS Privacy Policy. Those who violate the Privacy Policy are subject to disciplinary action, up to and including termination. HMS employs strict security measures to safeguard online transactions; Personal Information is stored in secured systems and is always encrypted when sent via Internet channels.
Despite these security measures, HMS DOES NOT REPRESENT OR WARRANT THAT PERSONAL INFORMATION WILL BE PROTECTED AGAINST LOSS, MISUSE OR ALTERATION BY THIRD PARTIES.
Privacy Policy Changes
HMS may change this Privacy Policy at any time by posting revisions to our Web Site. Your use of the Site constitutes acceptance of the provisions of this Privacy Policy and your continued usage after such changes are posted constitutes acceptance of each revised Privacy Policy. If you do not agree to the terms of this Privacy Policy or any revised policy, then please exit the Site immediately.

Contacting the Web Site
If you have any questions about this privacy statement, the practices of this Web Site, or your interaction with this Web Site, contact:
service@healthkare.com
Healthcare Management Service
5920 Jackson
Woodridge, IL 60517
1.866.535.5288 Fax: 1.630.963.0601

Copyright 2003 Healthcare Management Services

All Rights Reserved